Executive Assistant III, Dean of EHHS

University of Idaho Executive Assistant III, Dean of EHHS Location: Moscow Division/College: College of Education, Health & Human Sciences Employee Category: Classified Pay Range: $31.
39 per hour or higher commensurate with experience FTE: 1 Full/Part Time: Full Time Position Summary: Under general direction of the administrator, this position independently performs highly complex and diverse support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards.
The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit.
The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.
Duties may include: Administrative and operational support: Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development as needed; approving expenditures on behalf of the administrator Coordinate complex travel, meeting and event arrangements Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors Project and initiative support: Advise on agendas and meeting strategy, goals and outcomes Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders Advise on and help coordinate the strategic planning process Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit Represent the unit on university-wide committees as appropriate Information gathering, reporting and communications: Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed Develop draft communications such as talking points, speech scripts and responses to correspondence Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator Other duties as assigned Minimum Qualifications: High School Diploma or equivalent Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator Preferred Qualifications: Associate or bachelors degree in related field.
Experience working in higher education.
Familiarity with University of Idaho policies.
Experience providing support to executives, committees, teams and/or boards.
Experience working in an environment that requires adherence to strict confidentiality standards.
Ability to develop and deliver presentations and training.
Familiarity with personnel processes (faculty and staff) and academic affairs processing.
Demonstrated ability to use computer information systems to manage an organizations financial and business processes and records.
Physical Requirements & Working Conditions: Must be able to lift and carry or otherwise move 50 pounds occasionally Must be able to lift and carry or otherwise move 50 pounds occasionally Required Licensures, Certifications or other Posting Number: SP004239P Posting Date: 12/21/2023 Closing Date: Open Until Filled: Yes Special Instructions: Please submit a resume, contact information for three references, and a letter of qualification addressing the job responsibilities and qualifications.
Applicants should submit these materials by January 4, 2024 in order to ensure first consideration.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.
uidaho.
edu EEO Statement University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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