University of Idaho
Administrative Specialist III, Graduate Studies
Location: Moscow
Division/College: College of Graduate Studies
Employee Category: Classified
Pay Range: $19.
48 per hour
FTE: 0.
5
Full/Part Time: Part Time
Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university.
The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
Coordinating office functions and maintaining office processes, procedures, and records
Providing administrative support and coordinating activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Responding to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Supporting regular and non-routine meetings and events; coordinating complex travel arrangements
Composing and distributing meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintaining individual and office calendars
Utilizing university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned
Minimum Qualifications:
High School Diploma or equivalent
Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research
Preferred Qualifications:
Bachelors degree
Working in a team environment
Independently researching, compiling, developing and summarizing material for reports
Interpreting, applying and explaining policies and procedures/rules and regulations
Handling a variety of projects simultaneously that require a high degree of attention to administrative details.
Using publication and graphic design software.
Working in a content management system entering, retrieving and auditing data.
Knowledge of academic rules and regulations.
Familiarity with FERPA and UI policies and procedures.
Understanding of college level administrative support.
Physical Requirements & Working Conditions:
Required Licensures, Certifications or other
Posting Number: SP004184P
Posting Date: 11/06/2023
Closing Date:
Open Until Filled: Yes
Special Instructions:
This position is open until filled, however, please apply by November 20, 2023 for first consideration.
To apply, please submit a resume and letter of qualification (addressing how you meet all required qualifications and any/all preferred qualifications).
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.
uidaho.
edu
EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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